Job Description

Job Requisition ID: 52457

Start Date: 1/30/25
Closing Date: 01/14/2026
​Agency:  Department of Healthcare and Family Services

BPIS: 13970
Class Title:  PUBLIC SERVICE ADMINISTRATOR - 37015 
Skill Option:  General Administration/Business Marketing/Labor/Personnel 
Bilingual Option:  None
Salary: Anticipated starting salary $8,500 ; Full Salary Range $8,500 - $10,500/monthly
Job Type: Salaried
Category:  Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:  None
Merit Comp Code:  Gubernatorial (Management Bill) Exclusion from RC063 Collective Bargaining Coverage

A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Marketing Statement:

The Department of Healthcare and Family Services, Bureau of Administrative Services is seeking to hire an Assistant Bureau Chief. The Assistant Bureau Chief position will manage the Office Services program for the Bureau. Additionally, the position will serve as a management liaison with CMS and others involved with the administrative services of the Department, monitor various office budgets, compile and develop annual certification reports. The ideal candidate will be a proven leader in warehouse operations, with expertise in internal processes, guiding staff and aligning resources to organizational priorities.

HFS values employees with different backgrounds, life experiences, and talents. 

Employees receive a robust benefit package including:

• Monday-Friday work schedule
• Flexible work schedules are available in many program areas. (Remote work may be an option for certain positions.)
• Health, Life, Vision, and Dental Insurance
• Pension Plan
• Paid Parental Leave
• Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
• Employees earn (12) paid Sick Days annually.
• New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
• Employees earn (3) paid Personal Days annually.
• (13-14) paid holidays annually (based on start date)

If you are seeking a new opportunity, and this position appeals to you, please apply today!

At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well-being. We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services. The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs is maintained.

HFS is committed to promoting and preserving a workplace culture that embraces diversity, equity, and inclusion. We welcome and value employees with different backgrounds, life experiences, and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation. HFS is an equal opportunity employer.

Essential Functions

• Subject to management approval, serves as Assistant Bureau Chief for the Bureau of Administrative Services
  (BAS) by formulating and establishing new and revised agency administrative services policies and procedures to
  ensure compliance with state, federal and agency rules, regulations and guidelines
• Serves as full line supervisor
• Plans, directs and evaluates the statewide Office Services Unit for BAS
• Serves as management liaison in contact with CMS, private vendors, and other state, federal and local agencies
  involved with the administrative services needs of the Agency
• Compiles, analyzes and develops reports for annual cerification to CMS
• Develops and conducts human resources utilization reviews
• Directs the Forms Control unit's work to develop and maintain department forms according to state law and
  technical requirements and in a manner consistent with the Agency's mission
• Develops and monitors various office budgets
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated
  above

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to the completion of four (4) years of college, preferably with
  coursework in business or public administration
• Requires prior experience equivalent to three (3) years of progressively responsible administrative experience in a public or
  business organization

Preferred Qualifications

• Three (3) years of professional experience managing a distribution warehouse for a public or private organization
• Three (3) years of professional experience overseeing warehouse operations and distribution
• Three (3) years of professional experience managing a budget for commodities and/or furniture and office equipment
  needs
• Two (2) years of professional experience utilizing Systems, Applications, and Products or similar program to manage
  assets for a public or private organization
• Two (2) years of professional experience utilizing Systems, Applications, and Products for commodity distribution
• Three (3) years of experience supervising staff in a public or private organization

Conditions of Employment

• Requires completion of a background check and self-disclosure of criminal history
• Requires the ability to utilize and maintain state issued equipment such as a laptop
• Requires ability to travel in the performance of duties, with overnight stays as appropriate
• This position is considered heavy work as defined by the U.S. Department of Labor (20 CFR 404.1567(d)). Heavy work
  involves lifting no more than 100 pounds at a time with frequent lifting or carrying of objects weighing up to 50 pounds
• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the
  employee should be aware that if offered non-State employment during state employment or within one year immediately
  after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office
  of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine
• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring
  the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.)
  requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary
  of State that will be made available for examination and copying by the public. All employees required to file a Statement of
  Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics
  Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings
  • The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job
    description

Work Hours: Monday - Friday 8:00 a.m. to 5:00 p.m.
Headquarter Location: 2946 Old Rochester Rd, Springfield, Illinois, 62703
Work County: Sangamon
Email: HFS.DPASApps@illinois.gov
Posting Group: Leadership & Management

Revolving Door:
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.

Term Appointment:
Candidates hired into a term position shall be appointed for a term of 4 years and are subject to a probationary period. The term may be renewed for successive four-year terms at the Director of the Department of Healthcare and Family Services’s discretion.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

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